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2020 DUO-India Fellowship Programme(Students)
1. General Description DUO-India Fellowship Programme is established in 2019 with the aim of promoting exchange of people between India and European countries on a balanced and permanent basis. For this program, only such institutes which are part of the Joint Research Projects under Scheme for Promotion of Academic and Research Collaboration (SPARC) are eligible to participate. DUO-India aims to fund every year, 100 student-pairs for exchanges for one semester, starting from 2020 onwards aiming to provide mobility between Indian and European institutes. In this respect, DUO-India requires that a PAIR (two persons) of students be exchanged, and they should be from any of the collaborating institutes (both Indian and European) under SPARC projects. The list of such institutes (both Indian & European) can be seen in https://sparc.iitkgp.ac.in/. As of now, 14 European countries namely Austria, Belgium, Denmark, Finland, France, Germany, Italy, Netherlands, Norway, Portugal, Spain, Sweden, Switzerland and UK are part of SPARC programme. CAUTION: If any application falls under the following 3 cases, the application is disqualified and will not be considered for selection. If such a case is found after the selection, the Secretariat reserves the right to cancel the fellowship (BOTH Indian/European students) and request the return of the fellowship in full. Therefore, the contact persons of the institutes should carefully confirm that the applications do not fall under the following 3 cases.
Definitions of students are as below: N.B.: All applicants shall maintain their “enrollment status” at the time of application until the time they are engaged in exchanges.
Due to the unique nature of this programme, in order to be eligible, the following are required: The exchange fulfills all the three requirements below: 1. The Indian institute (Home institute) will select an Indian national student enrolled at the Home institute to send to the European institute (Host institute), and such selection has been accepted by the Host institute; 2. The same Host institute will select an EU citizen student enrolled at the Host institute to be sent to the Home institute, and such selection has been accepted by the Home institute. 3. If any of the students are in exchange programmes in the fall of 2019, then they are disqualified.
DUO-India 2020 is for exchange of students for spring semester (between Jan/Feb and May/June, 2020) and fall semester (between Aug/Sep and Nov/Dec, 2020). The selection of DUO-India Fellows would be made ONLY once a year. In this respect, those who are planning to exchange in 2020 shall apply for DUO-India 2020 within the timelines specified below.
The duration and the amount of the fellowships are standardized as follows:
2. Application and Selection Procedure 2.1 Application Period Applications will be accepted from July 15 to August 31, 2019 local Indian time. ※The application period is extended to September 30, 2019. Applications submitted after September 30, 2019 will not be accepted.
The Indian institute applies on behalf of both institutes and people who are to participate in the exchange. European institutes in partnership with Indian institutes shall cooperate fully with Indian institutes in supplying precise information of European applicants. Individuals wishing to take part in exchanges are advised to contact the relevant offices, most probably international relations offices of the institute to file an application for this program.
2.3. Documents 1) Filling out an Online Application Form ONLY. 2.4. Application Submission 1) Click JOIN US button and find the Name of Home institute to get an ID.
2.5. Selection Method An Indian Selection Committee, as decided by the Apex Committee of SPARC will make the selection after the application deadline. The decision will be announced by October 2019, subject to change depending upon the workload. The notification will be displayed on website, www.asemduo.org and the Secretariat will directly notify Contact Persons/Awardees in writing. Hard copies of notification and Letter of Acceptance (forms are also available at www.asemduo.org) will be forwarded to both Home and Host institutes. Contact Persons may download forms of Letter of Acceptance, if they so wish. 2.6. Selection Criteria 1) Eligibility: master and doctoral students preferred, but undergraduate student or post-doctorate can be considered in case of exceptional merit. Additionally, the following selection criteria will be considered; 2.7. Fellowship Amount There are no restrictions in using the fellowship. It can finance the tuition, and living or travel expenses. However, if the student stay in exchange country less than 4 months (120 days) or traveled without informing the Secretariat in advance, the fellowship will be adjusted on a pro-rata basis. 3. How to Fill out Application Form 3.1. Language of Application You should write your application in English.
1) Page 1. – Home institute The first box of ID number and Date of submission is for the use of the Secretariat only. Please, start from filling out information of Home institute. • CONTACT PERSON: means a regular staff of Home institute who arranges the exchange and is willing to communicate with the Secretariat in such events as verifying application details, monitoring exchanges and providing further information on the status of the exchange. The Home institute will decide the contact person for DUO-India Fellowships, who should preferably be from international relations office. N.B.: For each pair of an exchange, the exchange period of Indian and European students need not necessarily coincide, and the field of exchange need not be the same. 2) Page 2. – Host institute In this page, provide information of Host institute involved in the exchange. The Host institute shall be resided in 14 European countries which are part of SPARC (Austria, Belgium, Denmark, Finland, France, Germany, Italy, Netherlands, Norway, Portugal, Spain, Sweden, Switzerland and UK).
3) Page 3. – Description of Exchange Program In this section, please describe the duration and purpose of exchange as instructed on the form. • Duration of Exchange: As stipulated in General Description above, duration of DUO-India Fellowship is standardized on a semester basis. One semester means 4 months. 4) Page 4.- Exchange Details/Source of Finance
5) Page 5. –Certification of Authenticity After completing all relevant items in appropriate manner on the entire field of application, please write the date and the names of contact person of Home institute and the president or Director of institute in the section of Certification of Authenticity. Submit the form to the Secretariat by clicking “submit” button. If your application has been selected, the scanned version of all documents with signatures by email, along with an endorsement letter by the contact person of the institute that the scanned version is authenticated/verified will be requested.
The acknowledgement on the receipt of submission will be sent to the contact person in Home institute by e-mail within 3 working days after submission.
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