DUO-Belgium/Wallonia-Brussels


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2021 DUO-Belgium/Wallonia-Brussels Fellowship Programme


1. General Description


DUO-Belgium/Wallonia-Brussels Fellowship Programme was established in 2014 with the aim of promoting exchanges of professors between Belgium/Wallonia-Brussels and 22 Asian countries on a balanced and permanent basis. In this respect, DUO-Belgium/Wallonia-Brussels requires that a PAIR (two persons) of professors be exchanged in the framework of a cooperative project.


The list of partner countries are: Australia, Bangladesh, Brunei, Cambodia, China, India, Indonesia, Japan, Kazakhstan, South Korea, Laos, Malaysia, Mongolia, Myanmar, New Zealand, Pakistan, Philippines, Russia, Singapore, Taiwan, Thailand, and Vietnam.


1.1 Who should apply?


Applicants must be member of the academic or scientific staff of an institution of a Wallonia-Brussels HEI or an Asian HEI (i.e. they must be remunerated by the HEI and it must be their main occupation).

However, the following groups are not entitled for a fellowship:

l Students and PhD students,

l Professors emeritus and honorary,

l Teaching assistants.

Exemptions are possible for the colleges of arts. The selection committee will assess on a case-by-case basis.

The exchange is done by pairs- one professor from a Wallonia-Brussels HEI is hosted by an Asian institution, whereas an Asian professor is hosted by a Wallonia-Brussels institution.

The exchange must necessarily take place between the two same institutions, but does not need to take place in the same time span, nor between two identical departments.


1.2 Funding and duration


For the academic year 2021-2022, the DUO Wallonia-Brussels grants are awarded to a pair of professors for a project that should take place between 1st August 2021 and 31 August 2022. The total amount of the 2021/2022 DUO-Belgium/Wallonia-Brussels Fellowship Programme is 50,000€.


The duration and the amount of the grants enter these conditions:

l The duration of the exchange should be of at least three weeks and of maximum two months, per person*.

l The amount of the grant awarded to the pair of professors is a fixed amount of 5,000€ to be shared between the two professors according to a distribution key agreed in the convention.

l This amount is intended to cover the travel expenses and per diem capped at the amount of the grant.

l The grant will be paid off in instalments; the last instalment is paid after both professors have submitted a mission report (maximum 4 pages).


*N.B. In case of a trip of more than 30 consecutive days in the same calendar, the grant is subject to a tax imposition.


1.3 Eligibility Criteria


The applicants must meet all eligibility requirements:


l Applicants must be member of the academic or scientific staff of an institution of a Wallonia-Brussels HEI or an Asian HEI (i.e. they must be remunerated by the HEI and it must be their main occupation).

l The Wallonia-Brussels and Asian HEIs must be recognized/accredited by the competent authorities in the field of higher education;

l The Asian institution must be located in one of the following countries : Australia, Bangladesh, Brunei, Cambodia, China, India, Indonesia, Japan, Kazakhstan, South Korea, Laos, Malaysia, Mongolia, Myanmar, New-Zealand, Pakistan, Philippines, Russia, Singapore, Taiwan, Thailand and Vietnam;

l The Wallonia-Brussels and Asian HEIs must signed a cooperation agreement or must have expressed the intention to sign one in the two following years;

l The citizenship of the professors is not a criterion for eligibility;

l The fellowship programme is open to all disciplines.


1.4 How to submit an application?


1.4.1 Documents to enclose


l The completed 2021 application form for the ASEM-DUO Wallonia-Brussels Fellowship Programme (the document is available online on both the website of the ARES and ASEM-DUO). The application form must be typewritten and submitted in PDF format. Electronic authenticated signatures of PDF documents are allowed ;

l A copy of the academic cooperation agreement between paired institutions or the declaration of intent to sign one in the two following years;

l The passport copies or the national identity card of the two applicants.


1.4.2 Submitting the application


l Please note that the institution belonging to the Wallonia Brussels Federation applies for both partner institutions. In each higher education institution, a contact person must be clearly identified. The person responsible for the application is the one belonging to the Belgian institution and should ideally be the institution’s representative for international relations. This person is responsible for coordinating the exchange and for sending a complete application, including the documents for both applicants.

l Applications must be submitted between February 15 and April 15, 2021. No application will be accepted beyond the deadline of April 15, 2021.

l An applicant can submit several files, with different partners. In this case, a maximum of one file per applicant could be selected, as to know, the one obtaining the highest score from the jury.

l The application must be formally submitted by the institution belonging to the FW-B, as one single PDF document to the following address: international@ares-ac.be

l If the candidate is not able to send the application file by email, then it will have to be sent by mail to the following address:

Académie de Recherche et d’Enseignement supérieur — ARES
Direction des relations internationales
Elodie DECOSTRE
Rue Royale 180 – 1000 Bruxelles (Belgique)

l An acknowledgement of receipt is sent to the applicants within 3 days after the reception of the application. Without any response after that time, please contact Elodie DECOSTRE (elodie.decostre@ares-ac.be).

l The applicants are informed of the outcome of the selection by 30 June 2021.


1.5 Selection


1.5.1 Selection procedure


l The administrative eligibility of applicant files is examined by ARES international relations department(DRI), and is validated by the president of the Committee for international relations(CRI).

l The eligible files are analysed and ranked by a jury composed of designated members of the Committee for international relations. The selection is based on selection criteria defined below. If necessary, the Committee for international relations may use the help of external external experts.

l Following the selection criteria, applications are divided into three categories: A, B or C. Only applications that received an A by at least one of the members of the working group qualify for a grant. Subcategories(A- and A+) are possible for the A level.

l On the basis of the results, and of the available budget, the Committee for international relations proceeds to the ranking and the selection of applicants.

l The list of applicants selected by the Committee for international relations is sent to ARES Executive Board for validation.


1.5.2 Selection criteria


ARES selects beneficiaries of the ASEM-DUO Wallonia Brussels Fellowship Programme based on the following criteria:


l The scientific, academic or artistic quality of the submitted project;

l The original character of the project;

l The scientific, academic or artistic quality of the applicants (e.g. publications, publications with the partner institution, research or artistic project, exhibitions, work experience, competitions, academic background, etc.);

l The expected impact of the grant on the work and professional career of the applicant;

l The expected impact of the grant on the applicant’s institution;

l The explanation for the duration of the trip;

l The quality of bilateral relations between the Wallonia-Brussels institution and the Asian partner;

l The applicant's knowledge of languages;

l The relevance of financial support for the applicants.


1.6 Mission Report


A mission report must be sent not later than two months after the end of the exchange. The report must, in 2 to 4 pages, present the mission, the objectives reached through the programme, some recommendations for improvement, etc. The document should bring to light the main advantages of the fellowship and the eventual weaknesses. This should be a documented reference for the next recipients.


l The mission report will be sent by ARES to any academic, scientific and institutional partners participating in the programme.

l During the course of his stay, the recipient is asked to write a brief description of the project which will be published on the ARES website.

l The recipient agrees to be part of a database and to inform the ARES of its career path.


1.7 Visa


The visa application must be introduced by the recipient to the local Belgian diplomatic post. As per his request, he/she will receive a certificate from ARES attesting the granting of a fellowship in order to facilitate any administrative procedure.


1.8 Provisional Calendar


DATE

ACTION

RESPONSIBLE

15 February 2021

Publication of the opening of submissions

ARES

15 April 2021

Deadline for submissions

16 April 2021

Verification of the eligibility of the applicants

ARES

4 May 2021

Meeting of the jury

CRI

30 June 2021

Information sent to the applicant

ARES



2. Contacts


For any information related to this announcement, please contact:


Académie de recherche et d’enseignement supérieur - ARES

Direction des relations internationales

Elodie DECOSTRE

Rue Royale 180 - 1000 Bruxelles


T: +32-2-225-45-96

E: elodie.decostre@ares-ac.be