DUO-Belgium/Wallonia-Brussels


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DUO-Belgium/Wallonia-Brussels 2019 : General Description


DUO/Wallonia-Brussels has been established at the Wallonia-Brussels Federation in order to promote “paired exchanges” between professors from Wallonia-Brussels HEIs and Asian ones.


The list of partner countries is: Australia, Bangladesh, Brunei, Cambodia, China, India, Indonesia, Japan, Kazakhstan, South Korea, Laos, Malaysia, Mongolia, Myanmar, New Zealand, Pakistan, Philippines, Russia, Singapore, Taiwan, Thailand, and Vietnam.


1.1. Who should apply?


Applicants must be member of the academic or scientific staff of an institution of a Wallonia-Brussels HEI or an Asian HEI (i.e. they must be remunerated by the HEI and it must be their main occupation).

However, the following groups are not entitled for a fellowship:

l Students and PhD students;

l Professors emeritus, honorary professors;

l Teaching assistants.

Exemptions are possible for the colleges of arts. The selection committee will assess on a case-by-case basis.

The exchange is done by pairs- one professor from a Wallonia-Brussels HEI is hosted by an Asian institution, whereas an Asian professor is hosted by a Wallonia-Brussels institution.

The exchange must necessarily take place between the two same institutions, but does not need to take place in the same time span, nor between two identical departments.

1.2 Funding and duration


For the academic year 2019-2020, the DUO Belgium/Wallonia-Brussels grants are awarded to a pair of professors for a project that should take place between 1st August 2019 and 31 August 2020. The total amount of the 2019 ASEM-DUO Fellowship Programme is 50,000€.


The duration and the amount of the grants enter these conditions:

l The duration of the exchange should be of at least one month per person (although the month can be divided in 2x15 days with a pause in between) and of maximum three months*.

l The amount of the grant awarded to the pair of professors is 5,000€ per month for the two professors (or a total amount of 15,000€ for a three-month exchange for the pair).

l This amount is intended to cover the travel expenses and per diem capped at the amount of the grant.

l The grant will be paid off in instalments; the last instalment is paid after both professors have submitted a mission report (maximum 4 pages).


*N.B.: In case of a trip of more than 30 consecutive days in the same calender year, the grant is subject to a tax imposition.


1.3 Eligibility Criteria

The applicants must meet ALL eligibility requirements:

l Applicants must be member of the academic or scientific staff of an institution of a Wallonia-Brussels HEI or an Asian HEI (i.e. they must be remunerated by the HEI and it must be their main occupation).

lThe Wallonia-Brussels and Asian HEIs must be recognized/accredited by the competent authorities in the field of higher education;

lThe Asian institution must be located in one of the following countries : Australia, Bangladesh, Brunei, Cambodia, China, India, Indonesia, Japan, Kazakhstan, South Korea, Laos, Malaysia, Mongolia, Myanmar, New-Zealand, Pakistan, Philippines, Russia, Singapore, Taiwan, Thailand and Vietnam;

lThe Wallonia-Brussels and Asian HEIs must signed a cooperation agreement or must have expressed the intention to sign one in the two following years;

lThe applicants who already begun the exchange before 1st August 2019 do not qualify for the grant;

lAccording to the framework established by ASEM-DUO, the citizenship of the professors is not a criterion for eligibility;

lThe fellowship programme is open to all disciplines.


1.4 How to submit an application?


1.4.1 Documents to enclose


l The completed 2019 application form for the ASEM-DUO Wallonia-Brussels Fellowship Programme (the document is available online on both the website of the ARES and ASEM-DUO). The application form must be typewritten and submitted in PDF format;

l A copy of the academic cooperation agreement between paired institutions or the declaration of intent to sign one in the two following years;

l The passport copies of the two applicants;

l The CV of both applicants (max 5 pages, with information relevant to the programme).


1.4.2 Submitting the application


l Please note that the institution belonging to the Wallonia-Brussels Federation applies for both partner institutions. In each higher education institution, a contact person must be clearly identified. The person responsible for the application is the one belonging to the Belgian institution and should ideally be the institution’s representative for international relations. This person is responsible for coordinating the exchange and for sending a complete application, including the documents for both applicants.

l Applications must be submitted between February 15 and April 24, 2019. No applicants will be accepted beyond the deadline of April 24, 2019.

l The application must be formally submitted by the institution belonging to the FW-B, as ONE single PDF document to the following address: international@ares-ac.be

l An acknowledgement of receipt is sent to the applicants within 3 days after the reception of the application. Without any response after that time, please contact Florence MAERTENS (florence.maertens@ares-ac.be).

l The applicants are informed of the outcome of the selection by June 26, 2019.


1.5 Selection


1.5.1 Selection procedure


l The administrative eligibility of applicant files is examined by ARES international relations department, and is validated by the president of the Committee for international relations.

l The eligible files are analysed and ranked by a working group composed of designated members of the Committee for international relations. The selection is based on selection criteria defined below. If necessary, the Committee for international relations may use the help of external selection experts.

l Following the selection criteria, applications are divided into three categories: A, B or C. Only applications that received an A by at least one of the members of the working group qualify for a grant. Subcategories(A- and A+) are possible for the A level.

l On the basis of the results, and of the available budget, the Committee for international relations proceeds to the ranking and the selection of applicants.

l The list of applicants selected by the Committee for international relations is sent to ARES Executive Board for validation.


1.5.2 Selection criteria


ARES selects beneficiaries of the ASEM-DUO Wallonia-Brussels Fellowship Programme based on the following criteria:


l The coherence and quality of the research project, the teaching project and/or the project of service to the society,

l The expected impact of the grant in the Asia-Europe dialogue;

l The scientific, academic or artistic excellence of the applicants (e.g. publications, publications with the partner institution, research or artistic project, exhibitions, work experience, competitions, academic background, etc.);

l The expected impact of the grant on the work and professional career of the applicant;

l The original character of the project;

l The expected impact of the grant on the applicant’s institution;

l The explanation for the duration of the trip;

l The strength of bilateral relations between an Asian institution and an institution of the FW-B;

l The applicant's knowledge of languages;

l The relevance of financial support for the applicants.


1.6 Mission Report


A mission report must be sent not later than two months after the end of the exchange. The report must, in 2 to 4 pages, present the mission, the objectives reached through the programme, some guidelines for improvement, etc. The document should bring to light the main advantages of the fellowship and the eventual weaknesses. This should be a documented reference for the next recipients.

l The mission report will be sent by ARES to any academic, scientific and institutional partners participating to the programme.

l During the course of his stay, the recipient is asked to write a brief description of the project which will be published on the ARES website.

l The recipient agrees to be part of a database and to inform the ARES of its career path.

1.7 Visa


The visa application must be introduced by the recipient to the local Belgian diplomatic post. As per his/her request, he/she will receive a certificate from ARES attesting the granting of a fellowship in order to facilitate any administrative procedure.


1.8 Procedural Calendar


DATE

ACTION

RESPONSIBLE

15 February 2019

Publication of the opening of submissions

ARES (International relations department)

24 April 2019

Deadline for submissions

Verification of the eligibility of the applicants

ARES (International relations department)

Meeting of the working group

ARES & Committee for international relations

List of applicants proposed to the CRI

List of applicants proposed to the executive board

Executive board

26 June 2019

Information sent to the applicant

ARES (International relations department)

Payment of the grant

ARES (General affairs department)

Receipt of the mission reports

ARES (International relations department)


2. Contacts


For any information related to this announcement, please contact:


Academie de Recherche et d’Enseignement superieur - ARES

Direction des relations internationales

Florence Maertens

Rue Royale 180 - 1000 Bruxelles

T: +32-2-225-45-06

E: florence.maertens@ares-ac.be

H: https://www.ares-ac.be/en/relations-internationales/asem-duo-grant