DUO-Belgium/Wallonia-Brussels


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DUO-Belgium/Wallonia-Brussels 2017 : General Description 


1.1. Who should apply?


Applicants must be member of the academic or scientific staff of an institution of a Wallonia-Brussels HEI or an Asian HEI (i.e. they must be remunerated by the HEI and it must be their main occupation).

However, the following groups are not entitled for a fellowship:

l Students and PhD students ;

l Professors emeritus, honorary professors ;

l Temporary staff.

Exemptions are possible for the colleges of arts. 

The selection committee will assess on a case-by-case basis.

The exchange is done by pairs? one professor from a Wallonia-Brussels HEI is hosted by an Asian institution, whereas an Asian professor is hosted by a Wallonia-Brussels institution.

The exchange must necessarily take place between the two same institutions, but does not need to take place in the same time span, nor between two identical departments.


1.2 Funding and duration


For the academic year 2017-2018, the DUO Belgium/Wallonia-Brussels grants are awarded to a pair of professors for a project that should take place between August 2017 and August 2018.

The duration and the amount of the grants enter these conditions:


l The duration of the exchange should be of at least one month (although the month can be divided in 2x15 days with a pause in between) and of maximum three months.

l The amount of the grant awarded to the pair of professors is 5,600€ per month for the two professors (or a total amount of 17,000€ for a three month exchange for the pair).

l This amount includes expenses linked to the exchange.

l The grant will be paid off in instalments; the last instalment is paid after both professors have submitted a joint mission report (maximum 4 pages).


1.3 Eligibility Criteria

The applicants must meet ALL eligibility requirements:


l Applicants must be member of the academic or scientific staff of an institution of a Wallonia-Brussels HEI or an Asian HEI (i.e. they must be remunerated by the HEI and it must be their main occupation).

lThe Wallonia-Brussels and Asian HEIs must be recognized/accredited by the competent authorities in the field of higher education;

lThe Asian institution must be located in one of the following countries : Australia, Bangladesh, Brunei, Cambodia, China, India, Indonesia, Japan, Kazakhstan, South Korea, Laos, Malaysia, Mongolia, Myanmar, New-Zealand, Pakistan, Philippines, Russia, Singapore, Thailand and Vietnam;

lThe Wallonia-Brussels and Asian HEIs must signed a cooperation agreement or must have expressed the intention to sign one in the two following years;

lThe applicants who already begun the exchange before the application period of the 2017 DUO-Wallonia/Brussels programme do not qualified for the grant;

lAccording to the framework established by ASEM-DUO, the citizenship of the professors is not a criterion for eligibility;

lThe fellowship programme is open to all disciplines.


1.4 How to submit an application?


1.4.1 Documents to enclose


l The completed 2017 application form for the DUO/Wallonia-Brussels Fellowship Programme (the document is available online on both the website of the ARES and ASEM-DUO). The application form must be typewritten and submitted in PDF format;

l A copy of the academic cooperation agreement between paired institutions or the declaration of intent to sign one in the two following years;

l The passport copies of the two applicants;

l The resume of both applicants ;

l A description of the project undertaken during the exchange, or the description of the research conducted by the applicants (with detailed duration of the exchange). There is no text limit for the description.


1.4.2  Submitting the application


l Please note that the institution belonging to the FW-B applies for both partner institutions. In each higher education institution, a contact person must be clearly identified. The person responsible for the application is the one belonging to the Belgian institution and should ideally be the institution’s representative for international relations. This person is responsible for coordinating the exchange and for sending a complete application, including the documents for both applicants.

l Applications must be submitted between 15 February and 15 April 2017. No applicants will be accepted beyond the deadline of 15 April 2017.

l The application must be formally submitted by the institution belonging to the FW-B, as ONE single PDF document to the following address : international@ares-ac.be

l An acknowledgement of receipt is sent to the applicants within 3 days after the reception of the application. Without any response after that time, please contact Florence MAERTENS (florence.maertens@ares-ac.be).

l Applicants who are not able to send their application by e-mail may send it by registered mail to:


Academie de Recherche et d’Enseignement Superieur (ARES)

                     Service des relations internationales

                     A l’attention de Florence MAERTENS

                     Rue Royale 180

                     B-1000 Bruxelles (Belgique)


The applicants are informed of the outcome of the selection by the 31 May 2017.


1.5 Selection method


1.5.1   Selection procedure


l The administrative eligibility of applicant files is examined by the international relations department of ARES, and is validated by the president of the Committee for international relations.

l The eligible files are analysed and ranked by a working group composed of designated members of the Committee for international relations. The selection is based on selection criteria defined below. If necessary, the Committee for international relations may use the help of external selection experts.

l Following the selection criteria, applications are divided into three categories: A, B or C. Only applications that received an A by at least one of the members of the working group qualify for a grant. The working group can rate the applications in subcategories A- and A+.

l On the basis of the results, and of the available budget, the Committee for international relations proceeds to the ranking and the selection of applicants.

l The list of applicants selected by the Committee for international relations is sent to ARES Board for validation.


1.5.2  Selection criteria


ARES selects beneficiaries of the DUO-Wallonia/Brussels Fellowship programme based on the following criteria:


l The scientific and academic excellence of the applicants;

l The scientific and academic excellence of the submitted project;

l The expected impact of the grant on the work and professional career of the applicant;

l The expected impact of the grant in the Asia-Europe dialogue;

l The expected impact of the grant on the applicant’s institution;

l The rationale for the stay duration;

l The applicants knowledge of languages;

l The strength of bilateral relations between an Asian institution and an institution of the FW-B;

l The relevance of financial support for the applicants.


1.6  Mission Report


A mission report must be sent not later than two months after the end of the exchange. The report must, in 2 to 4 pages, present the mission, the objectives reached through the programme, some guidelines for improvement, etc. The document should bring to light the main advantages of the fellowship and the eventual weaknesses. This should be a documented reference for the next recipients.

The mission report will be sent by the ARES to academic, scientific and institutional partners participating to the programme.

The recipient agrees to be part of a database and to inform the ARES of its career path.


1.7  Visa


The visa application must be introduced by the recipient to its local Belgian diplomatic post. In this regard, he/she will receive a certificate from ARES attesting the granting of a fellowship in order to facilitate any administrative procedure.


2.  Contacts


For any information related to this announcement, please contact:


          Academie de Recherche et d’Enseignement superieur - ARES

          Direction des relations internationales

          Florence Maertens

          Rue Royale 180 ? 1000 Bruxelles

          T : +32 2 225 45 06

          E : florence.maertens@ares-ac.be

          H : www.ares-ac.be/asem-duo